Privacy policy

Privacy Policy

F1® Authentics and the F1® Authentics product authentication portal (together, the “Sites”) are operated by BG Sports Enterprises Ltd t/a The Memento Group under licence from Formula One Digital Media Limited (“F1”). The Memento Group registered in England and Wales with company number 07236294 with its registered office being The Lodge, Clarke’s Lodge, Kislingbury Road, Bugbrooke, NN7 3SB (“we”, “us” and/or “our”).

This privacy policy (the “Privacy Policy”) outlines the basis on which any personal data we collect, or that you provide to us, will be processed by us. We are not responsible for the privacy policies of other websites or applications, and encourage you read all applicable terms, conditions and privacy policies when using other websites and applications.

For the purpose of data protection law, we are the data controller.

Questions, comments and requests regarding this Privacy Policy and how we use your personal data are welcomed and should be addressed to info@f1authentics.com.

AGREEING TO OUR PRIVACY POLICY

By using the Sites, you agree to us using your data in accordance with this Privacy Policy. There are certain services that we may not be able to provide if you do not choose to provide relevant information.

Learn more:

By using our Sites, you agree to us collecting and using personal information about you in accordance with this Privacy Policy. If you do not agree to the terms of this Privacy Policy, please do not use our Sites.

You have choices about the data we collect. When asked to provide certain personal information you may decline, but where such is necessary to provide a service or feature, your use of that service or feature may be restricted as a result.

We will hold your personal information for as long as reasonably necessary for the relevant purpose.

WHAT INFORMATION DO WE COLLECT?

We collect data to operate effectively and provide you the best experiences with our products. You provide some of this data directly, such as when you create an account or contact us for support. We get some of it by recording how you interact with our products by, for example, using technologies like cookies – this may collect data about your use of our Sites, your device(s) and your location

Learn more:

We will collect and process the following data about you (the “Information”):

Information you give us. You may give us information about you by filling in forms or by corresponding with us by phone, e-mail or otherwise. This includes information you provide when you register, subscribe to any service, enter a competition, promotion or survey and when you report a problem. The information you give us may include your name, address, e-mail address, date of birth, nationality and phone number, and preferences.
Information we collect about you. We may automatically collect the following information:

technical information, including the Internet protocol (IP) address used to connect your computer to the Internet, your login information, screen resolution details, browser type and version, time zone setting, mobile and network information, browser plug-in types and versions, operating system, platform and information about your geographic location; and
information about your visit, including the full Uniform Resource Locators (URL) clickstream to, through and from our Sites (including date and time); pages you viewed or searched for; page response times, download errors, length of visits to certain pages, page interaction information (such as scrolling, clicks, and mouseovers), and methods used to browse away from the page and any phone number used to call our customer service number.

COOKIES

Our Sites use cookies and similar technologies.

Use of Cookies - Summary

The Cookies on this website consist of:

Session cookies which help with form filling, remembering the information input when navigating between pages. These are destroyed when the browser window is closed.
Google Analytics cookies for monitoring website usage.

Information about Cookies

Some pages on this website use "cookies," which are small files that the website places on your hard drive for identification purposes. These files may be used for website registration and customization the next time you visit us, and to make navigating the website more user-friendly.

A cookie is a piece of data that a website can send to your browser, which may then be stored on your computer as an anonymous tag that identifies your computer but not you. You should note that cookies cannot read data off of your hard drive. Your web browser may allow you to be notified when you are receiving a cookie, giving you the choice to accept it or not. By not accepting cookies, some pages may not fully function and you may find it harder to access certain information on this website.

How to Control and Delete Cookies

Browser Settings

All major browsers allow you to change your cookie settings - for example you can set up your web browser to inform you when you receive a cookie, giving you the chance to decide whether or not to accept it. You can usually find these settings in the 'options' or 'preferences' menu of your browser. To understand these settings, the following links may be helpful, or you can use the 'Help' option in your browser for further assistance.

You can also delete all cookies that are already on your device and prevent them from being placed. If you do this, however, you may have to manually adjust some preferences every time you visit a website and some services and functionalities may not work.

Compliance with EU Cookie Law

In accordance with recommendations by the Information Commissioners Office (ICO), we have taken the following steps to comply with the EU Privacy and Electronic Communications Directive (PECD). These include:

Performing a Cookie Audit
Assessing the Intrusiveness of any Cookies
Providing information about Cookies on the website
Providing information to users to how to control the cookies in their browser

HOW DO WE USE YOUR INFORMATION?

We may use your information in a number of ways, including to provide the Sites, to personalise and improve the services we offer, to carry out our obligations, communicate with you, to analyse use of our Sites and in other ways that you agree to.

We may share your information with our group companies, law enforcement agencies, service providers, partners, people who operate or take over our Sites and third parties that you agree that we can share it with.

We may disclose your information in order to enforce the terms of use of our Sites, to protect our rights, to comply with applicable laws and as is reasonably necessary to operate our systems and protect us and our users.

Learn more:

We may use your Information:

to communicate with you (including by post, phone, email and/or mobile messaging), such as to let you know about new features, offerings (including goods and services) on our Sites where you have consented for us to do so;
to carry out our obligations arising from any contracts entered into between you and us and to provide you with the information, products and services that you request from us;
to create an individual profile for you so that we can understand and respect your preferences;
to authenticate products that you register with us and to provide you with information about registered products;
for record keeping purposes;
to administer and provide services you request;
to carry out market research so that we can improve the products and service we offer;
to improve the quality of our service and security of our Sites;
to understand your preferences so that we can improve the products and services we offer;
to track activity on our Sites;
in conjunction with personal data legally obtained from third party sources;
in such way as you may otherwise expressly consent to;
to comply with legal and regulatory requirements; and/or
for any other purpose that we may notify to you from time to time.

You agree that we will share your Information with:

carefully selected third party organisations to carry out certain processing activities on our behalf where such parties have the necessary protections in place to comply with applicable data protection law;
Formula 1, where you have expressly consented to (this includes consent by way of opting-in to certain marketing and contact from any of them as part of the registration process) and you agree that such parties can contact you in accordance with such consent;
anyone who may take over the running of our Sites, or subcontractors who operate a part of our Sites on our behalf. Any other organisations who access your information in the course of providing services on our behalf will be governed by strict contractual restrictions to make sure that they protect your Information and comply with applicable data protection and privacy laws. We may also independently audit these service providers to make sure that they meet our standards; and/or
any law enforcement agency requesting it once we are reasonably satisfied as to the circumstances surrounding the request.

We will disclose your Information to third parties:

in order to enforce or apply the terms of use of our Sites or any services provided to you;
to protect our rights, property, or safety, our customers, or others. This includes exchanging information with other companies and organisations for the purposes of fraud protection and credit risk reduction;
to comply with applicable laws and lawful government requests; and/or
to operate our systems properly or to protect our users and ourselves.
Except as expressly stated in this Privacy Policy, we will not sell, share, trade or license your Information to others without your express consent.

SHOPPING WITH US

When you place an order, we ask for information so that we can process your purchase. We ask for information such as your first name, last name, username, date of birth, billing and delivery/shipping address, telephone number, email address, bank account and payment card information. We use this information to process your purchase, confirm your order and deliver the items to you. As part of your transaction, we will send email communications directly relating to your transaction to the email address that you provide – these may include an order confirmation email, shipping confirmation email, delivery information, cancellation and refund information and order review email.

If you provide us with your prior consent and/or if we are otherwise permitted under applicable law, we also may use your contact information to communicate with you about our products, services and promotions.

If you purchase an item from us or ask us to deliver your order to someone else, we ask for the delivery name, postal address, email address & phone number. We use this information to send the item to the recipient. Before you disclose to us the personal information of another person, you must obtain that person's consent to both the disclosure and the processing of that personal information in accordance with the terms of this policy.

EMAIL NEWSLETTERS AND OTHER MARKETING COMMUNICATIONS

You may be able to sign up on the Sites to receive electronic newsletters and promotional emails from F1® Authentics, including new memorabilia, special offers and event information. To sign up, we may ask you for information such as your name, email address, postal address, telephone number, age, gender, your preferences in receiving marketing from us and our third parties, your shopping preferences and your communication preferences. We use this information to send you communications about our products and services, special offers and events located near you, and notices of new arrivals. We also use this information to tailor our newsletters to reflect your preferences.

You can choose at any time not to receive marketing emails from us by clicking on the unsubscribe link within our marketing emails. You also may use the email preferences section of the “my account” feature to opt out of receiving marketing emails or to specify which, if any, communications you would like to receive from us. There is no charge to you to unsubscribe.

CONTACT US

If you communicate with us through the “Contact Us” link on the Sites, we may ask you for information such as your name, email address, and telephone number. We use this information to respond to and communicate with you about your questions and comments.

CUSTOMER ASSISTANCE

You may call our office or sales advisors for information about our products or personal shopping advice. If you do so, we may ask you for information such as your name, email address, postal address, telephone number and, if you choose to make a purchase, your payment card information. We use this information to respond to your request and process your transaction.

CHILDREN

The Sites are not intended for persons under the age of 18, and we do not knowingly collect data relating to children

SECURITY

We have security protocols in place to protect your Information from unauthorised access, improper use or disclosure, unauthorised modification, and unlawful destruction or accidental loss. We only allow access to our databases when necessary, and then under strict guidelines as to what use may be made of such data.

WHERE WE STORE YOUR INFORMATION

We may use service providers to help us run our Sites (or services available on our Sites). If we or our service providers transfer any Information out of the European Economic Area (EEA), it will only be done with the relevant protection (under UK law) being in place.

MARKETING AND UNSUBSCRIBING

If you wish to unsubscribe from the list please click on the unsubscribe link in the relevant email or e-mail us at info@f1authentics.com. Except as to the extent you consent to us doing so under this Privacy Policy, we will not share, license or sell these e-mail addresses without your express consent.

YOUR RIGHTS IN RELATION TO YOUR DATA

You have rights to access, correct, delete your information or to object to or restrict our processing of it in certain situations. No fee is usually required to exercise these rights, but we may need certain information from you.

In certain circumstances, you have the right to:

Request access to your personal information. This enables you to receive a copy of the personal information we hold about you and to check that we are lawfully processing it
Request correction of the personal information that we hold about you. This enables you to have any incomplete or inaccurate information we hold about you corrected.
Request erasure of your personal information. This enables you to ask us to delete or remove personal information where there is no good reason for us continuing to process it. You also have the right to ask us to delete or remove your personal information where you have exercised your right to object to processing (see below).
Object where we are processing your personal information for direct marketing purposes or where we are relying on a legitimate interest (or those of a third party) and there is something about your particular situation which makes you want to object to processing on this ground. Generally, other than in relation to marketing, our processing of your personal data is in order to allow us to provide you a service, so we will be unable to provide the service to you without processing your personal data
Request the restriction of processing of your personal information. This enables you to ask us to suspend the processing of personal information about you, for example if you want us to establish its accuracy or the reason for processing it.

We allow you to access, correct and edit your details in the “Account” section of f1authentics.com. If you require any further help from us in relation to the above rights, please email info@f1authentics.com.

No fee is usually required - You will not have to pay a fee to access your personal information (or to exercise any of the other rights). However, we may refuse or charge a reasonable fee if your request for access is unfounded or excessive. Alternatively, we may refuse to comply with the request in such circumstances.

What we may need from you - We may need to request specific information from you to help us confirm your identity and ensure your right to access the information (or to exercise any of your other rights). This is another appropriate security measure to ensure that personal information is not disclosed to any person who has no right to receive it.

HOW LONG DO WE KEEP YOUR PERSONAL INFORMATION?

We will only retain your personal data for as long as necessary to fulfil the purposes we collected it for, including for the purposes of satisfying any legal, accounting, or reporting requirements.

To determine the appropriate retention period for personal data, we consider the amount, nature, and sensitivity of the personal data, the potential risk of harm from unauthorised use or disclosure of your personal data, the purposes for which we process your personal data and whether we can achieve those purposes through other means, and the applicable legal requirements.

In some circumstances you can ask us to delete your data. In some circumstances we may anonymise your personal data (so that it can no longer be associated with you) for research or statistical purposes in which case we may use this information indefinitely without further notice to you.

WHAT HAPPENS IF I CHOOSE NOT TO PROVIDE MY PERSONAL INFORMATION?

Where we need to collect personal data by law, or under the terms of a contract we have with you and you fail to provide that data when requested, we may not be able to perform the contract we have or are trying to enter into with you (for example, to provide you with goods or services). In this case, we may have to cancel a product or service you have with us but we will notify you if this is the case at the time.

KLARNA

In order to offer you Klarna’s payment methods, we might in the checkout pass your personal data in the form of contact and order details to Klarna, in order for Klarna to assess whether you qualify for their payment methods and to tailor those payment methods for you. Your personal data transferred is processed in line with Klarna’s own privacy notice.

LINKS TO OTHER WEBSITES

This website may, from time to time, contain links, plug ins and applications to and from third party websites, for your convenience and information. These sites may be operated by companies not affiliated with F1® Authentics or Memento Group. Linked sites may have their own privacy policies, which we strongly suggest you review if you visit any of these linked websites. We have no control over, and are not responsible for the content of any websites that are not affiliated with the Memento Group, any use of those websites, or the privacy practices of such third-party websites.

CHANGES TO OUR PRIVACY POLICY

Privacy laws and practice are constantly developing. Our policies and procedures are therefore under continual review. We may, from time to time, update our privacy policy. Any such changes will be posted on this page. Please check back frequently to see any updates or changes to the Privacy Policy.